The Project

Regulation 2016/1191 considerably simplifies the circulation of public documents in order to favour free movement, yet enjoys little attention. The project analyses the Regulation in the context of national civil status systems and of Charter rights and principles. It then transfers research knowledge to practitioners thereby impacting on practices in EU countries and beyond. The partnership is supported by a consortium of academic institutions and associations of registrars.

The project aims to better understand how the Regulation is currently implemented within specific national practices, improve knowledge of the links to fundamental rights and freedom of movement, ensure a sound implementation also in regard to “hard cases”, and finally to raise awareness among registrars and legal practitioners.

The project will produce a commentary to the Regulation, carry out an EU-wide comparative survey placing the Regulation into the context of everyday and national practice, focus on the implementation in the Brenner cross- border region, and publish and distribute a multilingual handbook (11.500 copies) with country profiles and online and electronic resources. The following events are being organized: eight national trainings for registrars, lawyers and notaries public, a final conference, a seminar and a roundtable. A policy paper summarizes the project’s recommendation.

The project will have a measurable impact on the target groups and benefit both civil status registrars and legal practitioners in both partner countries and EU-wide, raising awareness among these groups and ensuring a better knowledge of the Regulation.

Freely accessible e-books with a renowned publishing house as well as at least four articles in peer-reviewed journals will increase the critical knowledge among legal experts. Also stakeholders will gain a better understanding of the implementation of the Regulation and benefit of the policy recommendations produced by project partners.


  • Better understanding of how Regulation (EU) 2016/1191 is currently implemented within specific national contexts and pratices, by surveying at least 22 States
  • Providing a thorough study to analytically interpret and comment the Regulation with a specific view to link civil status systems to cooperation in family law matters
  • Improving the knowledge of how the Regulation is linked to fundamental rights and freedom of movement and of the mutual dependencies and intersections with other instruments (see compliance with recital 56 (respect of Charter rights and principles))
  • Favouring the partnership between research institutions and registrars’ organisation in order to transfer high-level knowledge to everyday administrative pratice
  • Managing the cross-border circulation of public documents and ensure a sound implementation also in regard to “hard cases”
  • Achieving real change in the area of circulation of public documents by providing operative knowledge through support tools and training activities targeting civil servants and legal professionals with specific regard to digital instruments and discussing the Regulation during law classes
  • Raise awareness primarily among registrars and secondarily among legal practitioners
  • Devising further steps to improve the circulation of public document and shape appropriate policies


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